What does day of wedding coordinator actually do?
Finalize your timeline
Reviewing your contracts and catching last minute gaps.
Reviewing your contracts and catching last minute gaps.
We will build out a detailed, minute-by-minute wedding day timeline that works for you, your vendors, your venue, and your priorities.
They ensure that your glam team has enough time, your ceremony doesn’t feel rushed, and you don’t miss cocktail hour photos because something ran late.
Reviewing your contracts and catching last minute gaps.
Reviewing your contracts and catching last minute gaps.
Reviewing your contracts and catching last minute gaps.
We will comb through your vendor contracts to make sure you didn’t miss anything.
For example:
-Did your caterer include staff for serving AND cleanup?
-Is your DJ responsible for bringing microphones and speakers?
-Is your rental company picking up tables that night or the next morning?
---
They catch the little details that would’ve blindsided you later.
Communicate with all vendors before wedding day.
Reviewing your contracts and catching last minute gaps.
Communicate with all vendors before wedding day.
We will reach out to every single vendor to confirm:
- Arrival times
- Contact info
- Load-in/load-out plans
- Special instructions
- Final balances due
Running Rehearsal
Manage your entire wedding day
Communicate with all vendors before wedding day.
We will be guiding your wedding party through the entire ceremony flow so no one’s confused or awkward on the big day.
---
They’ll answer all the “where do I stand” and “who walks when” questions.
So your rehearsal doesn’t turn into a 2-hour group chat in real life.
Manage your entire wedding day
Manage your entire wedding day
Manage your entire wedding day
This is where we shine.
A Day-Of Coordinator:
- Oversees setup and styling
- Makes sure vendors show up and know where to go
- Handles any last-minute emergencies (missing boutonniere? late officiant? broken zipper?)
- Guides the ceremony flow and cues everyone
- Manages the timeline from start to finish
- Troubleshoots problems before you even know they exist. We basically the calm in the middle of the storm.
While you’re sipping champagne and dancing
we are behind the scenes fixing, directing, and making sure your day is what you envisioned.
But here’s what they don’t do (and this is important):
A day-of coordinator is not a wedding planner or a replacement to one.
They won’t:
- Help you book your vendors
- Manage your budget and remind you when vendor deposits are due
- Build your guest list and track who RSVPs
Or organize your thoughts when your brain is fried from Pinterest
--
So while they’re amazing at making sure your wedding day runs well.
They’re not here for the messy middle part of wedding planning.
---
And if you’re not hiring a full-service planner, the beginning and middle part is still 100% on you.
